Supporting publishing and reporting

Our libraries play nowadays an important role in supporting publishing and reporting. As libraries provide information resources, with a quality control, librarians help at information retrieval, developing systematic reviews, etc. “If we are in the forefront in library science, we can inspire, assist and give ideas to patrons”, Solveig Taylor (NTNU) said.

Institutional archives, institutional repositories and registers

Further, with institutional archives, institutional repositories (IR) and registers libraries help at research representation and dissemination. Libraries have a collect and quality control role. By using the IR, research papers are made widely open access available. Authors can use the IR to produce ans download bibliographic files they have to show to obtain budget, funding, and grants.

At UCL BSS, library staff collect research papers produced by the health sector researchers and record them in DIAL system, guaranteeing meta-data quality. At UCL, DIAL IR is interconnected with other systems (e.g. REAL, UCL current research information system/CRIS) to show and present the research conducted at the university and the researchers involved (with researchers resumes, research articles, and grants). By playing this quality control role, BSS keep contact with faculty members and researchers. Nowadays, students are the physical library users. Faculty members and researchers do not use the physical library as a place, even if they are, sometimes heavy, academic library services users. As these services are mostly de-materialized (providing research article by e-mail, collecting pdf versions of research papers, providing access to e-journals and books), IR feeding guarantee a permanent contact with people performing research at the university, and show evidence of a concrete service that is clearly identified as coming from real people working at the real library for real researchers. In such a specific context, this particular binding is of great importance.

The NTNU University Library offers a range of services to support students and employees at NTNU and St.Olav’s Hospital in the publishing process, and help students and employees to make their research more visible and to increase their number of citations. The NTNU University Library coordinates both NTNU’s institutional archive NTNU Open and NTNU’s documentation of research, outreach activity and artistic activity in CRIStin.

UEF’s staff produce yearly more than 2000 scientific publications and approximately two thirds of these are published internationally. Scientific research results are primarily published on international forums. Publications by the university staff can be searched in the Current Research Information System (SoleCRIS). Library will store information for SoleCRIS, but researcher or information owner must first fill out a short form, see Publication submitting.

Electronic publications of UEF can be accessed via the UEF Electronic Publications service. It also contains all electronic publications published by the University of Joensuu and the University of Kuopio, that merged in 2010 as UEF.

Promoting open access

Another facet of this special relationship is open access (OA) promotion.

At UCL, this is especially advocated by the e-librarian at the university libraries central service who is also close connected to DIAL library staff, and involved in DIAL development (still under work with a master thesis section and specific procedure, and other wider projects). By organizing colloquiums on different university campuses during the European OA-week, or a special OA-conference intended at university researchers, in cooperation with other Belgian French and Flemish academic libraries, university libraries want to give researchers a better and wider understanding of OA and what it actually implies from the research world.

At UCL, specifically, OA advocacy as well as DIAL development and even e-journals providing is managed centrally for all UCL libraries, not at the library for health sciences. Research publications recording is therefore a very important activity for staying in touch with target users as well as for developing targeted and appropriate library services.

NTNU’s strategy «Knowledge for a better world» and NTNU’s publishing policy 2014 – 2020 both focus on the global development of knowledge. The NTNU University Library provides the infrastructure needed to publish and share knowledge created at NTNU as Open Access following NTNU’s publishing policy. NTNU has a publishing fund, which grants authors with a NTNU affiliation funding to cover article processing charges when publishing in Open Access journals and books.  The library coordinates the fund, and also a publishing platform for researchers and academic environments at NTNU that wish to establish peer-reviewed Open Access journals.

UEF recently published its Publishing and Data Policy, that defines the principles of promoting the impact of scientific research and the principles of open science. The objective is to make research findings obtained through public funding extensively available to the scientific community and society as a whole. Achieving this objective calls for openness relating to research methods, findings, data and publications. Through open science and research, the University of Eastern Finland seeks to promote the development of science and responsible conduct of research, as well as scientific impact,   reliability and transparency, usability and social relevance, and sustainable use.

The library naturally supports open access, see Introduction to open access. The UEF Electronic Publications service complies with Open Access publishing. See also Publishing instructions. Together with the University of Jyväskylä library UEF library currently has a project called “Suomi rinnakkaistallentamisen mallimaaksi” where they work together to promote parallel publishing in in institutional repositories in Finland.

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